From idea to course
How to practically go about organizing a graduate course or a conference at the Inter-University Centre
Before the Course
Initially, your IUC course will develop from an idea of how to internationalise an existing research theme within your own university or national context - or it will be spurred by aa need to bring together members of your existing European or overseas research networks. You will wish to explore the potential of your research themes or your already existing courses at the graduate or Ph.D. level internationally. Within the tradition and framework of the Inter University Centre any discipline is welcomed, along with inter-disciplinary or cross-disciplinary courses.
The IUC will provide you with an application form. Basically what you have to do is to present a team of two or three senior researchers as course directors and their home universities - representing as a minimum two countries. Attention to Croatian universities is welcome, but it is not a demand. One of the course directors must be the ‘organizing’ one, with whom the IUC will basically communicate.
You will set the date of your programme, design the title and a brief description of the course, a list of professors and other staff, teaching, instructing or supervising during the course. The general staffing of your course is announced as ‘resource persons’, and it is generally expected that resource persons take part in the course.
You will submit your plan to the IUC secretariat with a view to its approval by the Executive Committee by March 31st every year. Your course will then figure on the annual grand poster sent to all member universities, as well as on the IUC web pages. However, the Director General is licensed to accept courses offered all year round - within the organizational scope left by the general planning. Those courses are also added to the web pages.
In case of queuing up for space the Director General will suggest and negotiate a solution. You are of course encouraged to yourself announce the course to all relevant potential partners all over the world. You will of course secure the best possible networking and diversity of approaches within your field, and attempt to recruit participants from as many countries as are relevant in your field. Cancellation of a course can only take place with the approval of the Director General. As a general rule course participation should not fall below ten or exceed 60. This rule does not apply for conferences.
The competence of accepting participants rests with you as the organizing course director.
You will keep the IUC secretariat informed of the process of recruitment for your course, and you will receive current information from the secretariat about potential participants approaching the IUC through web pages. You will in due course inform the IUC of your needs of technical equipment and of any extra demands for classrooms; exceeding the lecture room you are allotted.
The overall space consists of a large conference hall which can accommodate 120 participants, 8 classrooms of different sizes, two cabinets and a library. The conference hall and classrooms are equipped with power point and overhead projectors. Simultaneous translation equipment is also available in the conference hall.
Participants of IUC courses and conferences have a computer room with internet connection and a printer at their disposal every work day from 8 a.m. to 7 p.m.
The Inter University Centre demands a general course fee of 550 EURO, half of which should be paid in a six months advance. Furthermore participants will pay an individual course fee of 40 EURO.
All participants in conferences pay a conference fee of 40 EUR.
As a course/conference director you are responsible for both types of payment.
Participants’ travel and accommodation costs are not the responsibility of the IUC.
The Daily Work at the IUC
You will design your daily work according to the rhythm of the IUC building which is open every work day from 8 a.m. to 7 p.m., Other working rhythms are possible but such should be discussed with the IUC staff.
Course material that needs to be copied and distributed among participants should, as a general rule, be submitted to staff the day before it is needed.
In case of excursions or other activities out of the IUC building, please inform the secretariat.
You are expected to complete your course with a procedure of evaluation, designed by yourself. You may request the IUC evaluation form for this purpose. The theoretical and methodological innovations acquired in each course will often form the basis of new courses in a continuous and yet renewing tradition within each research field.
All students who have paid and participated actively are entitled to a Certificate of Attendance, comprising an assessment in European Credit Transfer Points regarding their general post-graduate and Ph.D. education, if you or your colleagues have secured them being awarded at your home universities. Special Certificates are issued to participants who had presented a paper only upon approval by the Director General.
From many countries package tours to Dubrovnik are available, and this will often turn out to be the most economical solution. There is a University of Zagreb Dormitory at the top floor of the building which offers discount prices to participants of IUC courses. Please book well in advance at firstname.lastname@example.org. For information on hotel rates please visit the IUC homepage. For general advice on accommodation and travel, please contact Gulliver Travel at email@example.com